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Editorial Styleguide

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B

BEAP

Acronym for the “Building Emergency Action Plan.” Always use the official name on first reference. On second reference in informal usage, BEAP is acceptable if the meaning will be clear to readers. If you intend to use the acronym on second reference, let readers know this by setting it off in parentheses directly after the first official reference.

benchmark institutions

UofL's benchmark institutions were approved by the Council for Postsecondary Education in May 1999. They are:

  • Indiana University-Purdue University Indianapolis
  • SUNY at Buffalo
  • SUNY at Stony Brook
  • Temple University
  • University of Alabama-Birmingham
  • University of Cincinnati (main campus)
  • University of Illinois-Chicago
  • University of Missouri-Kansas City
  • University of Nevada-Reno
  • University of Pittsburgh (main campus)
  • University of South Carolina-Columbia
  • University of South Florida
  • Virginia Commonwealth University
  • Wayne State University

between you and me

NOT between you and I.

between, among

"Between" is used to show the relationship between two entities; "among" when more than two are involved: It was a choice between red and blue. It was a choice among red, blue and yellow.

Big East Conference

UofL's intercollegiate sports teams are presently included in the Big East Conference.

Prior to 2005, the University was included in Conference USA.

See also Conference USA

Big Red

A university landmark sculpture by artist Thomas Lear, erected in 1989.

black, white

Both are lowercase when used to describe racial groups.

See also African American, black

Board of Trustees, Board of Overseers

Capitalize and use full name on first reference. Use "the board," "the trustees" or "the overseers" (lowercase) for subsequent references: The UofL Board of Trustees met to discuss the proposal. The board discussed the proposal. The trustees voted on the issue.

FYI: UofL's Board of Trustees is responsible for overall governance of the university. The 20-person board includes 17 members appointed by the governor of Kentucky, the leaders of the faculty and staff senates and the president of the Student Government Association. The board's primary responsibilities are to set university policy and to oversee the activity of the president. The trustees also are responsible for adopting an annual budget and for granting all degrees conferred by the university.

UofL's Board of Overseers consists of 51 voting members, at least two-thirds of whom must reside in Kentucky. The membership is broadly representative of the public. The overseers serve as an advisory body to the university president, specifically responsible for helping maintain and enhance the quality and efficiency of the university's programs, serving as a resource to the president for strategic planning and other special needs, strengthening external relations and assisting the university in identifying and obtaining resources.

book titles

Capitalize the first and last word of the title along with all verbs, nouns and principal words: A Dog Named Spot. Capitalize all prepositions and conjunctions in a title that consist of four or more letters: One Flew Over the Cuckoo's Nest; The House That Jack Built.

Italicize titles of books, plays, artworks, television shows, radio shows, movies, journals, magazines, newspapers, newsletters, long poems published as books, and gallery and museum exhibitions: The Star-Spangled Banner, The Rise and Fall of the Third Reich, Gone With the Wind, NBC's Today show, the CBS Evening News, the prime-time sitcom Friends.

Do not italicize shorter works, such as magazine articles and lectures; instead, set these off in quotation marks.

The Bible and books that are primarily catalogs of reference material are capitalized only (no quote marks or italics). This category includes almanacs, directories, dictionaries, encyclopedias, handbooks and similar publications.

Translate a foreign title into English unless the work is known to the American public by its foreign name.

brackets vs. parentheses

Brackets [ ] are used to enclose explanatory material inserted into a quotation by someone other than the original writer or person being quoted, parentheses ( ) when the original writer or person being quoted is making the addition: "Hai [yes]," he answered when the telephone operator asked if he spoke Cantonese; "Hai (that means yes) was my answer when the operator asked if I spoke Cantonese," he proudly told me.

Brandeis School of Law

While the "Louis D. Brandeis School of Law" is the official name, "Brandeis School of Law" is acceptable for all but the most formal usage. On second reference, "Brandeis" (in contexts where the law school cannot be confused with its namesake) or "the law school" is acceptable.

buildings

Capitalize buildings that have a formal name, including the words "Building" or "Center": the Houchens Building. Capitalize only proper nouns in common references: the Baptist Center building.

Use lowercase for buildings with generic names that reflect the discipline taught or the activity conducted therein: the education building.

EXCEPTION: The descriptive names of some buildings carry such tradition that they have assumed the status of a formal name. Capitalize these: the Playhouse.

Lowercase names of rooms and facilities within buildings: University Club dining room, room 212 of the administration building; the Ekstrom Library auditorium.

EXCEPTION: Capitalize rooms and facilities within buildings that have a formal name: the Allen Courtroom in the law school

bulleted series

Introduce the series with a colon.

Do not use periods or semicolons at the end of each item unless the item is a complete sentence (and be consistent—if one item is a sentence, make them all sentences).

Do not set off the next-to-last item with "and":

She said that several things led to her entrepreneurial success:

  • perseverance
  • a sense of humor
  • a supportive family

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