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Editorial Styleguide

abbreviations, acronyms

For companies, associations, organizations, etc., use the official name on first reference. On second reference, an abbreviation or acronym may be used if the meaning will be clear to readers. If you intend to use an abbreviation or acronym for second reference, let readers know this by setting it off in parentheses directly after the first official reference: She is on staff at the Institute for Cellular Therapeutics (ICT). Part of her work at the ICT involves studying sickle cell anemia.

Avoid acronyms and abbreviations that are used only within a given unit.

For all usages the University of Louisville may be abbreviated as UofL on second reference, written with no space after the “U” and before the “L.” Never use the university monogram, UofL, as a substitute for UofL in text or headlines.

NOTE: UofL magazine is the copyrighted name of the university’s quarterly publication and, therefore, an exception to this rule.

Abbreviate company,” “corporation,” “incorporated” and “limited” when part of a name; do not set off with commas: the Coca-Cola Co., Rock Island Line Inc. NOTE: When referring to a company, “Co.” and “Inc.” may be omitted entirely in all but the most formal settings or when needed for clarity.

Abbreviate “junior” and “senior” as part of a name; do not set off with commas: John Doe Jr.

Note that ampersands (&) are not used in running text.

Steer clear of B.S., M.A., Ph.D. and such when possible.

United States is spelled out when standing alone: She traveled throughout the United States. The abbreviation is appropriate when used as an adjective: U.S. government.

See also academic degrees


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