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Editorial Styleguide

titles

In general, capitalize formal or courtesy titles—president, dean, senator—before names of individuals and lowercase when they follow names. Lowercase descriptive or occupational titles: editor John Doe.

Use full names on first reference. On second and subsequent references, use only last names, without courtesy titles, for both men and women regardless of marital status.

EXCEPTION: To distinguish between a husband and wife quoted in the same story, confusion often can be avoided by using first names: John and Jane Smith collaborated on the study. “We reported our findings at the next conference,” Jane says. “It was an interesting session,” John adds.

JOB TITLES: Use lowercase for titles unless they are directly before a name and function as part of the name: Dean Joe Jones met with President Brenda Smith to discuss several research issues. Jane Doe, dean of the medical school, also attended.

Do not capitalize titles in generic usage: The deans met with the president.

As a general rule, titles containing more than four words should be placed after the name.

TITLES OF EVENTS: Capitalize, in quotation marks, the full, formal titles of workshops, conferences, seminars, speeches and similar events: A workshop titled “The Use of the Library” will be held next week. Use lowercase for subject matter: Ekstrom Library will offer a workshop on library use.

COURTESY TITLES: In a formal list (of participants or donors, for instance) “Mr.,” “Mrs.,” “Miss,” and “Ms.” should be omitted, except when a woman specifically requests to use her husband’s name: Mrs. Joseph Doe, Mr. and Mrs. John Doe.

See also academic titles , composition titles


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